I.
BACKGROUND
The National
University of Engineering has six faculties and two University
campuses. The campus • Simón Bolivar• (RUSB)
that accommodates the faculties of Electrical engineering and
Computing, Chemistry, and Architecture and the campus •Pedro
Aráuz Palacios• (RUPAP) that accommodates the Faculties
of Industrial Technology, Sciences and Systems, and Construction
Technology.
The UNI
consists of a population of 9.800 students, 365 teachers and
333 workers in the administrative sector.
The present
situation as far as Information and Communication Technology
are concerned can be summarized in the following:
• Available
Personal Computers: Administration-RUPAP: 10; Administration-RUSB:
10; Library-RUPAP: 22; Library-RUSB: 20; Education and Investigation
in the RUPAP: 200; Education and Investigation RUSB: 392.
• Each
campus has a small computer center, in the case of the RUPAP
this center serves all faculties of that campus and in the Simón
Bolivar this center mainly serves the Faculty of Electrical
engineering and computing.
• Each
campus has its own intra-campus network and local networks in
laboratories and offices, at the moment the two campus networks
are not interconnected
• In
the RUPAP all the faculties access to Internet through the central
node that has a connection with a commercial ISP. In the case
of the Simón Bolívar Campus there are several
connections handled by the different faculties. Nevertheless,
what will be the communications center is being structured and
will centralize the communication for all of the faculties of
the campus towards a single Internet supplier.
• In
the RUPAP approximately 50% of the PCs are older than three
years and in the Simón Bolivar 70% have more than three
years.
• Due
to the technological orientation of the University, experience
of ICT can be found in almost all the levels of the UNI. Nevertheless
that experience is mainly technical, like for example, Engineering
of Information Systems, data communication, etc. There is no
tradition centralized of planning and strategy for Information
and Communication Technology resources.
• The
UNI does not have standard computer applications that support
the administrative and management sectors.
The UNI has established a commission for Information and Communication
Technology that has taken charge of drafting the policy document,
the master plan and the Information and Communication Technology
project proposal. The same committee will continue working in
this project at the time of implementation. The committee consists
of a Coordinator , an ICT Director at the Simón Bolivar
Campus and an ICT Director at the Pedro Aráuz Palaces
Campus .
II. MISSION, VISION AND OBJECTIVES
The ICT
area of the National University of Engineering has defined the
Mission, Vision and Objectives that are expressed next:
2.1
MISSION
The ICT
policies are defined as supporting guidelines to the university
necessities induced by the strategic plans and by institutional
development. They present/display the organization, structures,
functions and policy of support for the development, installation
and administration of services TIC in the UNI.
2.2
VISION
To obtain
in UNI, a reliable capacity in the field of Information and
Communication Technologies that improves the interchange of
information between local and international institutions, positioning
it as a center of academic excellence that is an active part
of the sustainable development of the Nicaraguan Society, specially
in the areas of Science and Technology that corresponds to it
as a University of Engineering.
2.3
OBJECTIVES
General
Objectives
• To
fortify the capacity of Information and Communication Technologies
that will allow the UNI to be part of the Global Information
Network.
• To
facilitate the access, of the university community to the resources
of information and communication, locally and globally available.
• To
promote the applicable use of the information in the superior
education and in projects or initiatives that benefit the Nicaraguan
society.
Specific Objectives
• To
promote the equitable access to the information and communication
services, motivating the creation of new and better methods
of education learning.
• To
foment the professionalism, creativity and team work of the
educational-, administrative-personnel and students.
• To
fortify the roll of the area ICT of the University, as lieder
with respect to the investigation and development of the Information
and Communication Technologies required for the development
of the technological sector of the country.
• To
lead the rendering of Information and Communication Technology
services at a national level.
III. POLICIES OF INFORMATION AND COMUNICATION
TECNOLOGIES
3.1
Organizational structure for the implementation of ICT
The administration
of Information Technology management of the National University
of Engineering will work both in an Information Technology Division
that will have presence, in university campuses (UNI-RUPAP,
UNI-RUSB), under the structure of an Information Technology
Committee and an Office for Information and Communication Technology
(OTIC), as is shown in the organizational chart ICT-UNI.
The administrative
structure for information technology management of the UNI is
compound of three levels: A first level of decision-making,
a second level for proposition and deliberation and a third
executive level.
The first
level constitutes the University Council and the Rector, the
second level constitutes the Advisory Committee of Information
and Communication Technology and the third level constitutes
the Office for Information and Communication Technology (OTIC),
which depends administratively on the Rector.
Organizational
chart ICT-UNI
3.1.1 Structure of the Advisory Committee
ICT
The Advisory
Committee ICT of the University will be a consultative organ
for the University Council in matters of Information and Communication
Technologies, being an organ of proposition and consultation
for it.
This committee
is integrated in the following form: The Rector who will preside
over it, two committee secretaries who will be the Directors
of the OTIC of both campuses, a dean from the University Campus
Pedro Arauz Palacios, a dean from the University Campus Simón
Bolívar, a delegate from the Academic Direction, a delegate
from the Direction of Investigation, a delegate from the Administrative
Vice Rectorate, a delegate from Evaluation and Academic Accreditation,
a ATD delegate (Association of Educational Workers), a delegate
from UNEN.
The Advisory
Committee ICT has the following functions:
• To
know the advance reports over all the activities that result
from the implementation of the UNI ICT policy, generated by
the OTIC.
• To know and to approve the activities and budgets of
the plans, programs and projects that are derived from the master
plan of the OTIC.
• To approve the budget of management costs, operations,
maintenance, repairs and investments through the university
budget.
• To know, adjust and request the approval of the ICT policy,
in matters of new technologies, visions and development strategies.
• To propose recommendations for the recovery and structure
of costs.
• To defend the agreements taken in the Advisory Committee
before the university council.
3.1.2
Structure OTIC:
The OTIC
to exercise its functions will be structured in six work areas:
a) The Department
of Systems and Applications
b) Department of Administration System for Intranet / Internet
(UNI - RUPAP)
c) Department of Administration System for Intranet / Internet
(UNI - RUSB)
d) Department of Technical Support and Training (UNI- RUPAP)
e) Department of Technical Support and Training (UNI- RUSB)
f) Department of Publicity and WEB
Minimum requirement of personal for the OTIC:
• A
director of OTIC-RUSB
• A director of OTIC-RUPAP
• A responsible for the area of Systems and Applications
• A responsible for the area of Administration System for
Intranet / Internet in the University Campus Simón Bolívar.
• A responsible for the area of Administration System for
Intranet / Internet in the University Campus Pedro Arauz Palacios.
• A responsible for the area of Technical Support and Training
in the University Campus Simón Bolívar.
• A responsible for the area of Technical Support and Training
in the University Campus Pedro Arauz Palacios.
• A responsible for the area of Publicity and WEB in the
University Campus Simón Bolívar.
• A responsible for the area of Publicity and WEB in the
University Campus Pedro Arauz Palacios.
3.1.3
Office for Information and Communication Technologies (OTIC)
The creation
of the OTIC is a direct result from the decision to consider
the information as a strategic resource, for the positioning
of the UNI as a, nationally and internationally recognized,
center of academic excellence.
3.1.3.1
Mission of the OTIC
To offer
the Information and Communication services (Information and
Communication Technologies) that are effectively and efficiently
available in the administrative and academic areas of the different
university campuses, Faculties, University- Units and Offices
of the UNI.
3.1.3.2
Objectives of the OTIC
3.1.3.2.1
General Objective
• Manage
the Information and Communication (Information and Communication
Technologies) in the whole university community of the National
University of Engineering.
3.1.3.2.2
Objetivos Específicos
• To
develop policies and strategies in the Information area in order
to maintain a reliable, stable and homogenous platform for the
Information Systems of the University.
• To promote the use of ICT to contribute to the improvement
of the educative programs, the research and the services of
the University.
• To develop the ICTs in the whole university community
to support the superior direction in the analysis, decision
making and improvement of the academic and administrative procedures.
• To promote the use of ICT for computerized individual
learning.
• To prepare computer facilities for the use of INTERNET
in the different stations that requests the services.
• To Norm the procedure of acquisitions, functioning of
the applications and training programs to the users.
• To watch for the quality control and the efficiency of
the communication equipment and Information Systems in the whole
university community.
3.1.4Responsibilities of OTIC and ICT areas
3.1.4.1
General Responsibilities of OTIC
The OTIC
has five fundamental responsibilities for the administration:
planning, organization, management, control and support for
the ICT activities of UNI.
Such responsibilities
require:
• Planning
activities:
o Proposal of objectives
o Scheduling of activities
o Budgetary estimations
o Planning for the technical provision of materials
o Elaboration of strategies
• Organizational
activities:
o Elaboration of an effective and efficient organizational structure.
o Establishment of relations between the activities of the UNI.
o Establishment of procedures of the use of ICT.
• Management
activities:
o Beginning of activities
o Decision making
o Communication and decision
o Motivation and argumentation
• Control
activities:
o Establishment of norms for operation.
o Evaluation of the operation
• Support
activities:
o Selection of personnel.
o Training of personnel.
3.1.4.2 Responsibilities for the area of
Systems and Applications
• To
watch for the fulfillment of the plans and/or activities for
the area of Systems and Applications.
• To watch for the care, maintenance and use of the material
resources and equipment in charge of its area.
• To define the technology of communications to use, including
the traditional functions of data processing, office automation
systems.
• To render accounts directly to the Director of OTIC.
• Planning and Quality Control of information technology
projects.
• Documentation of the Systems.
• Administration of the databases: Copy and recovery of
software and data, Analysis and design of the systems, Programming
of the systems.
• Evaluation of software, Introduction of systems, Maintenance
of systems
• To organize the priorities of the development of the
systems based on the main objective of the University.
• To document all the stages of the life cycle of a system
on the basis of a standard methodology previously accepted by
the Director OTIC.
• To train the end users of the systems in operation and
in projection.
• To watch that the tests of maximum load are made with
the characteristics of the requirements.
• To make prototypes to be discussed in formal technical
meetings.
• To update the systems in operation if they are required
by the different units from the UNI.
3.1.4.3 Responsibilities for the area of
Administration System for Intranet / Internet
• To
watch for the fulfillment of the plans and/or activities of
the area.
• To watch for the care, maintenance and use of the material
resources and equipment in charge of its area.
• To assure that the data or the information transmitted
by any network must be consistent, exact, opportune, economically
feasible and relevant with respect to the global necessities
of the user.
• To elaborate its own information for decision making
in order to carry out essential tasks such as to measure the
operation of the network, to identify problematic areas, to
isolate the exact nature of the problems, to restitute the network.
• To dedicate time to the functions of planning and organization
in order to elaborate a base of appropriate information to anticipate
problems and to reduce the necessity to leave everything to
repair a failure (what usually it is denominated •fire
extinguishing•).
• To establish norms of operation of the network
• Establecer
puntos de control de la red, tener boletines de fallas para
permitir que el Director de OTIC tenga estadísticas de
problemas y averías, sobre al menos:
• To establish control points for the network, to have
bulletins of faults to allow that the Director of OTIC has statistics
of problems and failures, on at least:
o Following up of problems
o Statistics over problems
o Methodology for the resolution of problems
o Reports for the Advisory Committee ICT.
3.1.4.4 Responsibilities for the area of
Publicity and WEB
• To
watch for the fulfillment of the plans and/or activities of
the area of Publicity and Web.
• To watch for the care, maintenance and use of the material
resources and equipment in charge of its area.
• To publish a monthly information technology bulletin,
to inform the university community on: Activities that OTIC
will make, Education by means of courses, Information technology
culture, etc.
• To create and to maintain the Web page, of the National
University of Engineering, publishing the activities of the
university tasks.
• To watch for the security of the virtual sites.
• To coordinate with Dir. OTIC the allocation of directories
of the Web page, to the teachers of the university so that they
administer their own web pages, by means of FTP.
• To coordinate with the person in charge of Technical
Support and Training the content of the courses.
• To elaborate formats to extract from the collateral units
of the organizational chart, the work to make or made, to be
reviewed later and to be published.
• To inform on the binnacles of access, capacity and speed
of the web pages that are under their responsibility.
3.1.4.5 Responsibilities for the area of
Technical Support and Training
• To
orient the preventive maintenance, Binnacles of the maintenance
of the hardware, Diagnostic techniques by hardware component
or kind of problem.
• Training of the network users.
• Repair of technical media, Control of parts and pieces,
Update of new equipment, Listing of existing equipment.
• Control of the technical provision of materials.
• To report the fulfillment of the plan to Director OTIC.
• To attend the requests of the users regarding problems
of ignorance in certain information technology applications.
• To elaborate and to execute a plan of preventive, predictive
and corrective maintenance.
• To elaborate maintenance formats to keep a statistical
registry of the problems and solutions.
• To keep inventory of equipment and hardware parts that
are under its responsibility.
3.1.5 Knowledge and skills of the personnel
of the OTIC
3.1.5.1
Position: Director of OTIC
The Director
of OTIC that will act as coordinator of the different areas
of the OTIC organizational chart must have skills of:
• Planning
• Organization
• Leadership
• Handling of the concept quality of service.
These skills
have to take the following stages into account:
Planning:
• Scheduling
• Budgetary estimation
• Allocation of resources
• Elaboration of strategies
• Generation of resources
Organization:
• Adjustment of the organizational structure
• Establishment of the relations
• Establishment of procedures
• Establishment of norms
Direction
of Projects and proposals:
• To control
• To administer
• To promote projects
3.1.5.2 Position: Person in charge of the
Area of Administration System for Intranet / Internet
• Technical
logistics
• Collateral communication with all the areas of the organizational
chart.
• Capacity of diagnose and configuration of information
technology equipment.
• Knowledge of incidence and solution of problems.
• Immediate communications with provider ISP.
• Update of knowledge.
• Norms of structured wiring.
3.1.5.3 Position: Person in charge of Publicity
and Web
• Programming
of dynamic languages.
• Marketing by Internet.
• Creative and dynamic.
• Knowledge in operating systems.
3.1.5.4
Position: Systems and Applications
• Methodologies
of Development.
• Quality control of software.
• Programming languages.
• Collateral communication with all the units of the organizational
chart of the UNI.
• Operating systems.
• Software engineering.
3.1.5.5
Position: Technical support and training
Techniques
of Diagnoses
Reparation and maintenance of Hardware
Information technology administration
3.2 Development, Maintenance and Improvement
of the basic Infrastructure
3.2.1 Specific infrastructure of the Faculties
and other Units of the UNI
Each one
of the six Faculties and other Units (Rector, administration,
Investigation, etc.) of the National University of Engineering
will be responsible for the administration of the ICTs, with
support from and under the norms defined by the OTIC.
3.2.1.1
Computer centers
Each Faculty
will have a person in charge of Information technology to take
care of the necessities of its users as, students, educational-
and administrative-personal. These centers will maintain a permanent
communication with the OTIC, that will guarantee each Unit the
general connectivity to Internet and to the Intranet of UNI.
Some units as rector and the direction of Investigation could
be attended directly by the OTIC, logically having each one
of them their own resources (servers, etc.).
3.2.1.2
Database Systems
Each Unit
is responsible to handle its own Database systems of, except
those that are centralized by the OTIC, informing to the OTIC
about the existence and the type system, to fulfill its requirements,
in the case that it is necessary, to increase the bandwidth
of a network segment or any other aspect of connectivity.
3.2.1.3
Specific applications
a) Each
Unit will be able to install, to configure and to administer
the applications of its own activities, following standards
and norms of the OTIC and reporting the applications in use,
to maintain the inventory of all the applications used in the
University
b) The OTIC
will promote the adequate use of office-, Electronic mail- and
WEB-applications. This should be done for all the users of each
Unit. It is important to make emphasis in the adequate use of
the Intranet, so that all the users are able to use the electronic
mail, have models for the office works and that the flow of
information in the Intranet is the most useful possible for
all.
c) The OTIC
will have to present the type and version of standard software
being used in the Intranet.
d) The OTIC
will watch for the security in the servers that a unit can have
that will be the exclusive responsibility of the same unit.
e) The OTIC
together with each one of the computer centers or administration
of the different Faculties and Units from the UNI will have
to make a plan for user training in a general maner.
3.2.2 Policies for common campus Infrastructure
used by the Faculties and other Units
3.2.2.1
Campus networks of UNI (RUPAP-RUSB)
a) It is
the policy of the UNI that each one of the two Campuses must
have a network infrastructure that allows for physical security
of the personnel and the equipment to facilitate a reliable
and fast communication within the campus, between the campuses
and to Internet.
b) It is
the policy of the UNI to establish through the OTIC, a main
backbone of Optical Fiber, to which will be united each of the
network segments of the different units of the UNI.
c) The network
infrastructure in each of the units must be clearly designed
and the growth of the network must be anticipated in these designs.
d) The OTIC
must know the network design of both campuses and the changes
to the already implemented networks.
e) The OTIC
together with the computer centers of each unit, must norm the
type of communication protocol to be used, which in some cases
can differ from the mainly used depending on the characteristics
of each unit.
f) The administration
of the network and the connectivity within each Unit will be
the responsibility of the computer center of this unit.
g) The administration
of the connectivity between the different Units and the OTIC
will be responsibility of the one last one.
h) The connection
between the campuses must support the traffic of voice, data
and video. It must be a permanent connection (24 hours of the
day, 365 days of the year) including holiday days, university
vacations, etc. and an alternative connection in case of faults
should be considered.
i) The bandwidth
of the connection to Internet from the Network of the UNI will
have to be sufficient for working with applications of video,
images, voice and data; in such a way that all users of the
network have an effective access to Internet.
j) Each
unit that so wishes and requires will be able to have its own
servers for local mail, WEB and for archives, those servers
will have to be administered by the computer center of the Local
Unit, with support of the OTIC, when it is necessary.
k) The servers
of specific applications, like the financial system, system
of human resources and other systems for the administration
of the UNI, Rectorate or of the Direction of investigation,
will have to be located in the offices of the OTIC. The OTIC
will be in charge of the administration of these servers and
the training of the personnel who is going to work with them,
as well as the design and maintenance of the systems.
l) The servers
who will maintain the Academic Registry must be located in the
computer center of each Faculty and will have to be administered
locally. The part of the system that corresponds to the Central
Academic Registry will be located in Central Registry and the
server corresponding to it will be administered technically
by the OTIC.
m) To consider
in the global network infrastructure of UNI is the project of
the University ONLINE. For such an aim the bandwidth for the
Internet connection must be sufficient and permanent.
3.2.2.2
Policy of Internet services
a) Access
to the services of Internet/Intranet for all the users of the
UNI, students, teachers and administrative personal must be
guaranteed.
b) The OTIC
will have to guarantee Internet services to the users from each
Unit, always maintaining the Internet connection active as well
as the connections between that office and each one of the computer
centers of the different Units from the UNI.
c) The adequate
use of Intranet services will have to be guaranteed by the computer
centers in each Unit together with the OTIC, which will define
the norms for use of these services and give support under these
norms in the local trainings, when it is required.
d) In the
OTIC software and hardware will be maintained, with the sufficient
capacity to administer the whole network, guaranteeing connectivity
with all the Units, of each Campus and to maintain the systems
of the Units of Administration, Rectorate, Research, Accreditation,
etc. in operation.
e) The OTIC
is in charge of guaranteeing the security of the network, avoiding
the interference of hackers, for this it will have to implement
all the technical measures and to define the policies of network
security that each computer center must obey.
f) The OTIC
has power to block some Internet services when security of the
network can be violated through this service. In addition it
will have to clearly define sanctions for the users who try
to violate the system, in its security policies.
g) A mail
mailbox has to be guaranteed for each employee of the UNI (academic
or administrative). At the time of matriculation a mailbox should
be opened for each active student of the UNI that will be deactivate
when the student has retired from the registers.
h) There
should be at least one Internet café per faculty, so
that a student who at a certain moment does not have access
to a laboratory can have access to Internet through these cafés.
i) Each
Faculty and Unit of the UNI will have to contribute by terminal
points for the payment of the Internet connection. The funds
for such contribution will have to be obtained from the services
that each Unit offers, in the faculties are units of services
that will have to contribute for this aim.
3.2.2.3
Policy of Teacher and Student Attention
a) There
should be an access point to the network in at least one classroom
for special classes with air conditioning, in which there will
be the necessary resources to design and to develop conferences
that need Internet access.
b) The teachers
must have access to resources that allows the teaching to use
the advantages of ICTs.
c) To have
a room completely equipped for Video Conferences that supports
to the scientific research, including the University Online.
This room can be under the administration of the Direction of
Investigation with the technical attendance of the Center of
Communications (OTIC).
d) To facilitate
to the teachers of the UNI the necessary tools so that they
publish their scientific writings and works through Internet.
e) To train
the teachers of the UNI in the adequate use of the WEB, so that
they can design their own WEB-pages and publish their works
in this manner.
f) To train
and to motivate the teachers in the use of the electronic mail
and Intranet services to guarantee an excellent communication
at the internal level.
g) For the
technological fairs or other activities of that kind that are
realized in anyone of the campuses of the UNI, the OTIC will
be responsible to guarantee the infrastructure of communication
for such events.
3.2.2.4
Policy of Technical Support
a) The OTIC
will have to guarantee the preventive and corrective maintenance
of the equipment of the OTIC and those Units that depend directly
on it.
b) The computer
centers of each Unit will have to guarantee the preventive and
corrective maintenance of the computer and communication equipment
of this Unit.
c) The OTIC
will be in charge of the maintenance and administration of the
communication equipment (Switches, Hubs or Routers) that connects
each unit with the central backbone. The Hubs or Switches behind
the equipment for communication with the backbone are administered
by the local computer center in coordination with the OTIC when
it is necessary.
d) The OTIC
must define norms and procedures for the Installation of new
sub networks (or small local networks) or the aggregation of
one or more computer equipments to one of the networks already
installed.
e) The local
computer centers in coordination with the OTIC must offer technical
support to the trainings of academic and administrative personal.
f) To assure
the power supply to the electronic equipment, by means of international
norms of security that adapt to our necessities.
g) To drive
the advance and the technological culture by means of seminars,
workshops and lectures, where current technological subjects
are approached, in agreement to each area of the University
3.2.2.5
Policies for the Academic Registry Information System
It is the
policy of the National University of Engineering to modernize
the process of administration of the academic student registry,
improving the facilities of academic reports as well at the
faculty level as of the Central Registry, with the implementation
of an Information System for Academic record management
The Academic
Registry Information System will support the administrative
and academic services for the students. The main functions that
this system must handle will be:
a) Administration
of the personal records by student and by group
b) Admission of Students (pre-matriculation and matriculation)
c) Administration of the registry of the different courses (study
plans) that the University offers.
d) Allocation and Elaboration of schedules for the different
courses (this includes the allocation of the classrooms)
e) Facilities of online reports and request of information referring
to the academic registry for students (verification of schedule,
etc.) This service must be facilitated in free machines so that
the student can consult it at any moment.
3.2.2.6
Policies for the Financial Information System
It is the
policy of the UNI to modernize the processes and facilities
of financial reports at faculty level and at central level,
through the implementation of an integrated Financial Information
System.
The function
of financial administration entails to closely related management-
and administrative- processes. The financial processes combine
the registry and daily verification of the financial transactions
with management tasks like the budget, allocation of funds,
audit, etc.
Some functions
that must be considered in this Information System are:
a) Data
management
b) Administration of Cash
c) Administration of the foreign aid
d) Administration of the payroll
e) Administration of the Budget
f) Control of Inventory
g) Accounting of Costs
h) Financial Analysis and reports through Web pages
3.2.2.7
Policies for the Human Resources Information System
It is the
policy of the UNI to modernize the process of Handling of Human
Resources through the implementation of a Human Resources Information
System.
The Information
System for Human Resources has processes related to the Financial
Information System. Some of the main functions that the Human
Resources Information System must include are:
a) Maintenance
of the records of the employees
b) Assignment of the capacity of the human resources
c) Calculation and Administration of wages
d) Evaluation of work
e) Short and long term staff requirements
f) Training of personnel
3.2.2.8 Policies for the Library Information
System
It is the
policy of the University to improve the efficiency and effectiveness
of the services and operations of the Libraries of each Campus,
through the implementation of an on line Library Information
System.
Some functions
of the Library Information System are:
a) System
for Control of Circulation
b) Catalogue Maintenance. High quality of bibliographical registries
in conformity with the standardized catalogue codes.
c) Access to the catalogue on line
d) Availability to both share resources between libraries between
campuses and with other libraries of interest.
e) Control of acquisitions, including search for publication
sources on line, access on line to publishers and book suppliers.
f) On line Access from any point of the University to the Library
Information System of UNI (for indices, summaries, etc.) and
to other universities or academic institutions.
3.2.2.9
Policies for Specialized Information Systems
It is the
policy of the University to promote the use of Information System
in the areas of Research, Distance Education or University Online,
as well as systems used in the process of Evaluation and University
Accreditation. Each one of the entities that have to do with
these types of Information System will define their characteristics;
such characteristic will be approached in the ICT Master Plan
of the UNI.
IV BUDGETARY ASPECTS OF THE OTIC
The budget
is the amount of money that is assigned in a year to the OTIC
to make its functions and perform its duties.
The budget
for running expenses can be divided in two groups: variable
headings (those that change with the level of activity) and
fixed headings (those that do not change with the activity level).
The debit and credit of the headings that belong to these headings
must be subject to the following recommendations:
• The
National University of Engineering has as its policy to watch
for the development and the auto sustainability of ICT resources,
trough the search of internal and external financing.
• The
financial resources for the preventive maintenance to the information
technology equipment, will be budgeted with funds from the annual
budget of the university
• The
financial resources for the corrective maintenance to the equipment
of some university unit will be subject to income of the same
unit.
• The
UNI through Information Technology Committee will have to elaborate
an annual and five-year budget for the development of ICT in
the university, to respond to the strategic plan for the development
of the UNI.
• Each
faculty and support unit will have to budget payment to the
OTIC for the services of connectivity according to the number
of connected computers.
As an example
of the budget for running expenses, we present the following
scheme:
Fixed Headings
01- Wages
for ICT activities.
02- Other wages.
03- Contribution to social security
04- Personal spending
05- Foods
06- Books for research
07- Training
Variable
Headings
11- Administrative
costs
12- Reparation y maintenance of constructions
13- Reparation y maintenance of furniture and equipment
14- Electricity
15- Combustibles and lubricants
16- Other costs
V. LEGAL ASPECTS
• The
OTIC will foment the fulfillment of the norms and laws for the
rights of author.
• Norms and laws for the use of software.
• Norms and laws of ethics and professional respect in
the use of the ICT.
VI.
RECOMENDATIONS
• Before
finalizing year 2001, the University Council will have to create
the Office of ICT and the Advisory Committee of TICT of the
UNI, so that the OTIC and the Advisory Committee initiate operations
in January of 2002,
• To
prepare and to approve budget ICT - UNI for year 2002.
• To
integrate the OTIC in the strategic plans.
• To
guarantee the personnel dedicated to the development of the
ICT projects during the implementation of the ICT areas.
• Annual
evaluations of the ICT policies should be made, that try their
annual update.
• The
UNI will have to together with the director OTIC develop the
occupational profile of the new work positions.
• To
plan the hiring of the human resources for the adequate operation
of the OTIC.
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